How do I create and export common Financial reports?

This article covers the most common financial reports, and shows the steps to create them, and exporting them (e.g. to be able to import financial data into your external accounting package).

Prerequisites

Before your run these reports, first you need to update your financial records in Animana by going to Extra > Financial > Balance Sheet and clicking update financial for the year you are working on.

Creating Core Financial Reports

  1. Close the current VAT period via Extra> Financial> VAT Overview;
    1. Click “+” to create a new VAT period
    2. preview,
    3. “Book VAT and close VAT period”. Visit our article: VAT overview, for more information.
  2. When the VAT period has been closed, clicking the Details link next to each ledger number will provide further breakdown.
  3. Export the results by clicking on the green export icon at the bottom of the table.
  1. Go to extra > financial > balance cash / bank. Here all payment types you have created (Extra> Financial> Ledger Scheme), will be shown.
  2. To see the received payments, you can click on the italic links next to each ledger. The most common choice for accounting systems, is grouped per month:
  3. The grouped per month report will create a report row for each month for the selected the report period.
  4. Click the desired report month for a detailed report.
  5. Export the results by clicking on the green export icon at the bottom of the table.
  1. Go to extra > financial > debtors.
  2. In the top right corner you can enter the report date (e.g. for August 2016, enter “31/08/2016”). Click on the Show button to generate the aged debt reports.
  3. You can filter the results by clicking the show filtering options button above the table.
  4. Here you can check the box debt and choose “debt younger than xx days“, and choose a number of days. For example, the below image shows a report run on 31/08/2016 with a setting of 31 days (to include the whole of August). Clicking on the Filter button, will apply your filter options.
  5. Export the results by clicking on the green export icon at the bottom of the table.

A Payment difference occurs when – for example – a client has to pay an invoice of £100  but pays £102 instead. The difference of £2  can be booked to the ledger for payment differences.

A Cash difference occurs when – for example – you you perform an end of day cash count of £100 but Animana only registered £98 in the till for that day. The difference of £2 can be booked to the ledger for cash differences.

  1. Go to Extra > Financial > Balance Sheet.
  2. If you have not updated your financial records, click Start Job to update.
  3. Click the ledger corresponding to either Cash Differences, or Payment Differences.
  4. You can select a date period by simply entering a start and end date and clicking the Show Period button. This will show the cash differences between those two dates.
  5. Export the results by clicking on the green export icon at the bottom of the table.

The balance sheet monthly shows all transactions (by ledger numbers) per month.

  1. Go to Extra > financial > Balance Sheet Monthly.
  2. Export the results by clicking on the green export icon at the bottom of the table.

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