At the end of each calendar year, Animana automatically generates an empty book for the new year. Since it’s empty, you will need to transition everything from your current book year into the next. This article explains what is needed to close your current book year in Animana and how to subsequently close it.
Before you start
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- You need permission to be able to edit financial data in Animana. Permissions can be adjusted by practice administrators in
> General Settings > Role Management. - If you’re unsure about how to close a book year, consult an accountant to assist you.
- Ensure you have your bank’s financial year-end overview available.
- Note down the closing balance from the last day overview of the year (
> Financial > Dayoverview List). - Before you can close a book year, you must complete the following tasks: record all your invoices in Animana, process your bank statements and taxes, record cash differences, write off bad debts, conduct a stock count, record personal expenses and any depreciation, and count the money in your safe. Information on these tasks can be found here: In focus: Year-end.
Step-by-step instructions
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Important: Closing a book year cannot be undone! It’s not mandatory to close a book year, but it’s recommended to prevent unwanted edits. Once a book year is closed, you can no longer post transactions for that year. Therefore, we advise against closing a book year until you are 100% certain no further edits are required.
- Go to > Financial > Balance Cash / Bank and click All Transactions under the “bankbooks” section next to your bank account.
- Check if the total amount mentioned at the bottom right matches the amount on your bank’s financial overview.
- Go to > Financial > Balance Cash / Bank and click All Transactions under the “cash books” section next to cash.
- Check if the total amount mentioned at the bottom right matches the amount in your last day overview of the year ( > Financial > Dayoverview List).
- Go to > Financial > Balance Cash / Bank and click All Transactions under the “bankbooks” section next to the safe.
- Check if the total amount mentioned at the bottom right matches the amount of money in your safe.
- Repeat these steps if you have multiple bank accounts or suspense accounts.
- Send the information to your accountant. See the Related Articles section.
- Wait for an official approval from your accountant.
- Once your accountant has given final approval, you can close the book year via > Financial > Close Book Year.
- Click Close [year] next to the book year you want to close.
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Closing a book year cannot be undone! Therefore, we advise against closing a book year until you are 100% certain no further edits are required.