In focus: Year-end

Contents

Year-end; a recurring task that usually brings up lots of questions. On this page you will find all the relevant information to help you close your bookyear.

What preparations do I need to do before closing a bookyear?

Before closing your bookyear in Animana, you have to make sure that all your practice’s financial data has been processed in Animana. Below you will find all the necessary steps you need to take in order to get your financial data in Animana, including links to the relevant articles to help you. It is only then that you can proceed with closing the bookyear in Animana.

1. Book your receipts and purchase invoices in Animana
  - How do I add purchase invoices?
2. Check your bank statements and process them in Animana
  - How do I process incoming bank payments?
  - How do I add a new transaction through Balance Cash/Bank?
3. Check your VAT declaration and other taxes and process them in Animana
  - How do I create a VAT report?
  - How do I add an entry to an accounting journal?
4. Check and book any cash differences that occurred
  When you do your cash counting via the day overview on a daily basis, any cash differences you may have will be booked to ledger 4600 for cash dfferences. You can check cash differences via > Financial > Dayoverview List. Click a date to view the day overview for that date and correct – if necessary.
  - Learning path: Day Overview
5. Write off your bad debtors (if necessary)
  - How do I create a report about aged debtors on a specific date?
  - How do I clear bad debtors onto ledgers?
6. Do a stock count and update your stock in Animana
  It’s preferable to do this at the end of the year or at the beginning of a new year.
  - How do I perform a stock count at the end of a book year?
  - How do I determine the value of my stock?
7. Check and book private expenses
  - How do I add a new transaction through Balance Cash/Bank?
8. Book any depreciation
  How depreciation is booked in your practice depends on your accountant’s preference. So contact your accountant to discuss how to process depreciation in Animana.
9. Count the money in your safe and note the amount

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Only when you have completed the above preparations can you proceed with the year-end closing.

How do I close the financial year and what should I do after that?

Frequently asked questions on closing the year

How do I update my prices in the new year?

Several resources are available for this:

I've closed the financial year, but now my day overview is incorrect?

This is probably due to a missing start amount in the new financial year. To enter the start amount, follow the steps in this article:

How do I add a start amount to a ledger?

It's my first day at work in January and my day overview is no longer correct?

This is probably due to a missing start amount in the new financial year. To enter the start amount, follow the steps in this article:

How do I add a start amount to a ledger?

How do I book a transaction for last year?

To enter a transaction in a previous year, follow the steps in the article below. Make sure you select the correct year at the top before booking the transaction!

How do I add a new transaction through Balance Cash/Bank?

The payment button does not allow me to book a payment on a date in the 'old' year, how do I do that?

To enter a transaction in a previous year, follow the steps in the article below. Make sure you select the correct year at the top before booking the transaction!

How do I add a new transaction through Balance Cash/Bank?

I don't see a ledger from the previous year in the new year?

This is because your Animana ledger scheme is automatically copied to the following year by us on December 1st . Your ledger was probably created after December 1st and is therefore not copied over. You can recreate the ledger in the new financial year. Follow the steps in this article:

How do I add ledgers to my ledger scheme?

How do I filter customers by turnover so that I can send them a Christmas card or gift?

The following article will help you:

How do I send marketing messages based on client data?

How can I see my debtors list as of December 31st?

The following article will help you:

How do I create a report about aged debtors on a specific date?

How do I determine my stock value as of December 31st?

The following article will help you:

How do I determine the value of my stock?

In Animana you cannot enter a date filter in this report. There are 2 possible solutions to determine the value on December 31st. You determine the stock value on the day itself or – if you do stock management during the year – you use the square equation for all products and combine it based on the productID with the price data on the stock list in Excel to determine the value per date.

Other resources

Need more help?

We’re sorry to hear you did not find your answer. We encourage you to contact our Customer Support Team.

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We like to give every customer the same attention and the best answer or solution to their query. The months of December and January can be very busy on the phone, therefore the waiting time may be longer than you are used to from us.

Updated on 5 October 2023

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What preparations do I need to do before closing a bookyear?

How do I close the financial year and what should I do after that?

Frequently asked questions on closing the year

Other resources

Navigating your year-end

Avoid frustration, start completing your bookkeeping on time!

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