The “Balance Cash/Bank” functionality allows you to view, manually add and edit financial transactions in Animana. You can use Balance Cash/Bank to book a transaction if you don’t want that transaction to be visible for everyone (for example a transaction from the safe to the bank), if it involves transactions on a bank ledger that you want to book manually, or if you use suspense accounts and need to transfer between them. This article explains how to book a payment directly onto a ledger in Animana.

Before you start

Step-by-step instructions

1. Go to > Financial > Balance Cash/Bank.
2. At the top, click the book year you want to add this transaction to.
3. Scroll down to the (cash or) bank book you want to add the transaction to, then click Add New Transaction behind it.
4. On the next page, click the button Display Ledgers on the left.
5. In the middle of the screen, you now see an overview of the general ledgers in your account. Find the correct ledger number in the list for this payment. For each general ledger number, there are 2 lines in the overview, one for booking (“to”) and the other for debiting (“from”).
6. Click on the blue arrow to the right of the correct general ledger number and the correct direction (to or from). In this example, we choose the ledger “Insurance Claims” and the direction “from”.
7. On the right-hand side, you can now enter the payment details. Ensure that the date entered in the field “paid on” is the same as the payment date of this transaction.
8. Enter the paid amount in the field “amount”.
9. The field “No.” allows you to record a reference number, for instance a bank statement number or a week number. This will allow for easy grouping of payments.
10. Enter an additional “payment description” if required. In this example, we would specify the insurance claim number.
11. Make sure your name is entered under “Accepted by”.
12. Click Save.

The transaction is added to a table, which appears at the bottom of the page. The table shows all the transactions of the current bookyear.

Related articles

• The Balance Cash/Bank feature explained
• How do I add a new transaction through Balance Cash/Bank?
• How do I process incoming bank payments?
• How do I add purchase invoices?
• How do I add ledgers to my ledger scheme?