Changing user data comes in handy when for instance the name, role or any of the other fields for a user need to be adjusted. This article explains how an existing user can be edited.
Before you start
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Only administrators can edit users in Animana. As a user, you can edit some of your user data yourself, please refer to the Related articles section for more information.
Step-by-step instructions
- Go to
> General Settings > User Management. You will see a list of active users. - Click the username that you want to edit.
- Adjust the necessary fields. The fields are explained in the section below.
- Click Save.
More about this
Explanation of all the available fields
| Field | Explanation |
|---|---|
| Username | This is the username that is automatically generated by Animana and this cannot be changed. |
| Code | This code will be displayed along most information added to the patient and client file, as well as tasks, diary appointments and internal messages to show which user made this addition/edit. We advise to use the initials of the user as a code. |
| First Name | First name of the user. |
| Surname | Surname of the user. |
| Language | This determines in which language Animana will be shown for the user. This can be changed at a later stage. |
| Business email address of the user, this is not required. | |
| Mobile | Mobile phone number of the user. |
| Veterinary Professional Number | The vet professional number of the user. It will be automatically added to written prescriptions. |
| Birth date | Enter the date of birth of the user. Their birthday will then appear in the diary. |
| User type | If you have different user types set-up in the system, you may assign one here (e.g. “vet”, “nurse”, “other”). This is especially important if the user is a vet and is allowed to register medication of livestock. This is also applies to: - Protocols: let's say a protocol has the field "user" that defaults to "vet". Suppose a colleague that adds the protocol does not have their user type set to "vet", then that user will not be shown in your protocol. - VetConnect Plus: when creating a VetConnect Plus order from Animana, only those users that have set the "user type" to "vet" are displayed. - Patient identifications: when adding a patient identification, only those users that have set the "user type" to "vet" are displayed in the drop-down menu for "Administered by". |
| Notes | This field is for the administrator. It can be used to make a note regarding this user, e.g. a user’s contract hours or personal notes. It is only visible to the administrator, not to the user. |
| Colour | The colour corresponds with the avatar colour at the top right corner of your screen. |
| Appointment Group | The group that you select here will be shown as default tab in the diary of this user. |
| Check on IP | If you wish to lock user access by IP address, enable this setting. When enabled the user may only log in from one of the IP addresses shown in the list at the bottom of the page. |
| Role | Here you are able to assign this user a role. Every role has a specific set of permissions that will allow or deny users access to particular areas of Animana. |
| Location | By selecting a location, the user will not be prompted to select a location they want to log into. They will log into the location that has been selected in this field. |
| Module | This option is no longer in use, leave it empty. |
| Appointment Column | This will assign user to a particular Appointment Column if the user decides to use the diary function on an iPhone. More information about establishing a connection between Animana and an iPhone can be found at the "Related Articles" section. |
| Active | By default users are active, but you can disable users (without deleting them), by marking them as inactive. We advise clinics to disable old staff members, by doing this the client and patient history is maintained in the client and patient file. |
| IP addresses block | The IP addresses section lists all the IP addresses from which the user has logged in from. When the user setting “check on ip” is enabled, the user can only log in from IP addresses (locations) which are shown in this list. |
| ICM | Here you can enter information for external accounts. Currently supported are: Medirund, Infokalf, Infovarken and Verin. |
| Hours | Here you can enter staff contract details, such as start date, end date and contract hours. Changes will have to be made manually. |
How do I deactivate a user?
- Go to > General Settings > User Management > Click the username.
- Next to the field “active” select the option “no”.
- We advise to also update the following fields:
- Set the field “usertype” to “other”. Otherwise, users will remain visible if the “usertype” field is included in a protocol, if a VetConnect PLUS order is created from Animana, or if patient identification is added.
- Clear the “birth date” field if you do not want to see the birthday of inactive users in the calendar.
- Click Save.
Where do I find an overview of inactive users?
Go to > General Settings > User Management > Click Show Inactive in the top right corner.
This will show you a list of your inactive users.
Related articles
- How do I edit my user data in Animana?
- How do I adjust the default view of the patient file and herd file?
- How do I add a user?
- How do I make sure a user can only log in from a specified Network IP Address?
- General settings – user settings
- How do I reset my Username or Password?
- How do I synchronise my appointments with my iPhone?
- How do I set up user groups?
- Learning Path: Content Designer